If you are posting a job, or have an existing job, that you are aiming to hire more than one person for, add multiple positions to the job.

1. Please follow the below step-by-step to create multiple positions for New Jobs:

Login into My Heartist Portal as a Hiring Manager/Recruiter  >> Click on the ”Recruitment (SmartRecruiters)” tab from ”My Recruiting”.


1.1 Click on the “+ button” 

1.2 Click on “Create Job”

1.3 Fill in all the details for the “Create” & “Details” steps as per the business need.


1.4 On the “Hiring Team” step, you can add multiple positions.

The Headcount section of the Hiring Team page defines the number of open positions on the job, the open/start dates for each position, and some metadata about the position itself.


  • Position open date is the day the job should be active: either published to a job board, or with at least one candidate assigned to it. If your administrator has set up approvals, SmartRecruiters will automatically update the position open date to the day that position is actually approved (for jobs that are already live) or when the job is published after the initial approval (for new jobs).
  • Target start date is the target date that you'd like the hired candidate to start work.


These dates are used by SmartRecruiters to determine the job's Time to Hire and Time to Start metrics, which help to measure how long it takes you to fill each position.

  • The position type can be either New (entirely new hire) or Replacement (hiring to replace someone who vacated that position). 
  • If you use a different tracking system for identifying jobs, you can add a custom position ID. Otherwise, SmartRecruiters will assign an ID using our conventions, e.g.: REF29Y.


If you're hiring more than one person for this position, click ADD dropdown. You now can choose from “Add Position” or “Add Multiple Positions.” Choose “Add Multiple Positions.”



Fill in three fields: number of positions, position open date, and target start date. The position open date and target start date you choose will be applied to all positions you create.


Once you have completed the remaining fields and the job is published, you will see the number of positions you opened in the Job Details Tab on the Job.

You can adjust the dates of those positions individually after they are created or at anytime in the future. This workflow applies whether you are in the process of creating a job or adding more positions in the job details tab. 


2. Please follow the below step by steps to create multiple positions for Existing Job:

Login into My Heartist Portal as a Hiring Manager/Recruiter  >> Click on ”Recruitment (SmartRecruiters)” tab from ”My Recruiting”.



2.1 Click on "Jobs"

2.2 Search your Jobs

2.3 Click on the Job Title Hyperlink



2.4 On the job page, click the Job Details tab.

2.5 In the Headcount section, click ADD.



Fill in three fields: number of positions, position open date, and target start date. The position open date and target start date you choose will be applied to all positions you create.


Once you have completed the remaining fields and the job is published, you will see the number of positions you opened in the Job Details tab on the Job.